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Department of Purchasing Forms and Documents

PDF Document 2019 Year End Budget Close
The close of the fiscal year is upon us. As usual, we remind you to review your accounts for open encumbrances and invoices. We need to ask your cooperation in ensuring that we have a successful transition. The following actions will immensely help us in this endeavor. ENCUMBRANCES: Please review your accounts for open encumbrances and determine if they are still valid. Please contact the Purchasing Office (x6329) for assistance in cancelling encumbrances that are no longer needed. INVOICES: As part of your encumbrance review, please ensure that your invoices have been sent from the vendor to Accounts Payable to avoid impacting next year’s budget
PDF Document Agreement to Extend Offer
Agreement to Extend Offer via email
Excel Document Chart of Account Codes
The NCCU Chart of Accounts is the financial key to the Banner Finance System used to classify each financial transaction to ensure accuracy and consistent management of accounting information. The purpose of the chart of accounts is to maintain the integrity of the University’s financial reporting.
PDF Document Consultant Services Update
Word Document Contracts Workflow
This document explains the process for obtaining a personal, professional or consultant service contracts utilizing the Purchasing department.
PDF Document Creating And Managing Expense Reports (P-Card)
PDF Document Creating And Managing Reports (P-Card)
PDF Document Eagle's Purch Approval Manual
Instruction manual for approving in Eagle's Purch
Word Document Educational Consultancy Agreement Contract
Educational Consultancy Agreement Contract
Word Document FGIBAVL Instructions
Instructions on how to check available budget in BANNER INB
Excel Document Frequently Used Account Codes for Purchasing
Frequently used account codes for enter requisitions in Eagle's Purch
PDF Document Guest Speaker Agreement
Guest Speaker Agreement
Word Document Honorarium
Revised 10/2011 Honorarium Procedures
PDF Document Introduction to P-Card
PDF Document Managing Transactions Account holder (P-Card)
PDF Document NC General Contract Terms and Conditions
North Carolina Central Terms and Conditions (Services and Goods) for Vendors.
Word Document NC PO Terms and Conditions
NC PO Terms and Conditions
PDF Document NCCU Basic Spending Guidelines
North Carolina Central University Basic Spending Guidelines, revised October 2009
PDF Document Open Encumbrances Report Instructions
PDF Document P-card Agreement
Pcard Agreement - Procurement Card Program
NCCU complies with Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in all programs and activities (including sexual harassment and sexual violence) in the University's educational programs and activities. For additional resources or to file a Title IX complaint, visit the NCCU's Title IX webpage.
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